Project Secretary (Admin)

Established in 2010, Talentbank Group is an enabler in the employability ecosystem, focused on producing career-ready candidates and helping them achieve better careers by connecting them with industry leaders who welcome world-class talent. By working with us, you will be able to network with the leading organizations in Malaysia.

The Project Secretary will provide administrative support to project teams to ensure the smooth execution of projects. The role requires an organized, proactive, and detail-oriented individual with excellent communication and interpersonal skills. The Project Secretary will be responsible for managing project documentation, scheduling meetings, coordinating project logistics, and providing general administrative support to the project team.

Key Responsibilities:

• Coordinate project logistics, including arranging travel and accommodations for project team members, scheduling project meetings, and coordinating conference calls.
• Manage project documentation, including organizing project files, maintaining project schedules, and updating project reports.
• Prepare project-related documents, including meeting agendas, minutes, and presentations.
• Provide general administrative support to the project team, including answering phones, scheduling appointments, and filing documents.
• Communicate effectively with project stakeholders, including clients, vendors, and project team members.
• Assist in preparing project proposals and presentations.
• Monitor project timelines and deliverables, and ensure that project milestones are met.
• Assist in maintaining project budgets and monitoring project expenses.
• Manage project databases, including updating project information and creating reports.
• Assist in the preparation and coordination of project events and workshops.

Qualifications:

• Bachelor’s degree in business administration, project management, or a related field.
• At least 2-3 years of experience in an administrative or project support role.
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively with project team members, clients, and stakeholders.
• Proficiency in Microsoft Office suite and project management software.
• Knowledge of project management processes and methodologies.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

The successful candidate will have a mix of administrative, organizational, and project management skills, as well as the ability to communicate effectively with project stakeholders.